Admin & Facilities Specialist

CED Group is seeking a proactive, organised, and detail-oriented Admin & Facilities Specialist to oversee the company's administrative operations, workplace facilities, and general office support services.

Ced.Africa was founded with the vision of making cutting-edge technology accessible to everyone. We believe that technology has the power to transform lives and enhance experiences. With this belief in mind, we embarked on a journey to curate a diverse selection of high-quality electronic products, ensuring that our customers can stay ahead in this rapidly evolving digital world.

We are recruiting to fill the position below:

About The Role:

• CED Group is seeking a proactive, organised, and detail-oriented Admin & Facilities Specialist to oversee the company's administrative operations, workplace facilities, and general office support services.

Key Responsibilities: Facilities Management:

• Oversee the day-to-day maintenance and management of company facilities to ensure they remain functional and available.
• Coordinate routine inspections and preventive maintenance of office equipment, electrical systems, plumbing, air conditioning, and other facilities.
• Identify facility issues and ensure they are promptly addressed to minimise operational disruptions.
• Maintain a maintenance schedule and ensure all planned maintenance activities are completed on time.
• Monitor the condition of office spaces and ensure they meet the company's required standards.
• Coordinate repairs, renovations, and other facility improvement projects.

Administrative Operations:

• Manage general office administration, including supplies, stationery, utilities, and other administrative requirements.
• Ensure adequate availability of essential office supplies and services.
• Coordinate internal administrative requests and ensure they are resolved within agreed timelines.
• Maintain accurate records of administrative activities, expenses, assets, and service providers.
• Support the organisation of meetings, internal events, and other administrative activities where necessary.
• Ensure the office environment remains organised, professional, and conducive to productivity.

Asset & Fleet Management:

• Maintain an accurate and up-to-date register of company assets, equipment, and office property.
• Monitor the allocation, use, maintenance, and condition of company assets.
• Coordinate vehicle maintenance, insurance, licensing, documentation, and other fleet-related requirements.
• Ensure company vehicles comply with relevant safety and regulatory requirements.
• Track asset movements and report missing, damaged, or faulty equipment.

Vendor & Procurement Management:

• Identify, engage, and manage vendors and service providers responsible for facility and administrative support.
• Ensure vendor agreements, contracts, and service-level agreements are current and properly documented.
• Monitor vendor performance and ensure agreed services are delivered to the required standard.
• Coordinate procurement of administrative and facility-related items in line with approved procedures.
• Ensure purchases and administrative expenses are properly approved and supported by purchase orders.
• Monitor administrative and facility expenditure against approved budgets.
• Identify opportunities to reduce costs without compromising service quality.

Health, Safety & Risk Management:

• Conduct regular workplace safety inspections and identify potential hazards.
• Ensure appropriate safety measures are implemented across company facilities.
• Maintain records of workplace incidents, accidents, and facility-related risks.
• Ensure reported incidents are properly investigated, documented, and resolved.
• Coordinate emergency preparedness and ensure relevant safety equipment is available and functional.
• Promote compliance with workplace health, safety, and environmental standards.

Team & Service Management:

• Supervise support staff responsible for cleaning, maintenance, and other facility-related duties.
• Assign responsibilities and monitor staff performance to ensure service standards are maintained.
• Coordinate staff facility-related complaints and requests.
• Ensure employees receive timely support and enjoy a safe, comfortable, and functional workplace.
• Gather feedback from employees and recommend improvements to facility and administrative services.

Note: Only shortlisted candidates will be contacted.

Location: Lekki, Lagos

• Bachelor's degree or HND in Business Administration, Estate Management, Facilities Management, or a related field.
• 5+ years of relevant experience in facilities management, office administration, or a similar role.
• Good knowledge of office facilities management, maintenance procedures, and administrative operations.
• Experience managing vendors, contractors, and service-level agreements.
• Knowledge of asset management, fleet administration, and inventory control.
• Ability to prepare and monitor administrative budgets and expenditure.
• Good understanding of workplace health, safety, and risk management practices.
• Strong organisational, planning, and problem-solving skills.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in Microsoft Office applications and administrative management systems.
• Ability to supervise support staff and coordinate multiple service providers effectively.

How to apply Interested and qualified candidates should send their CV to (see Apply by email) using "Admin & Facilities Specialist" as the subject of the email.

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