Storekeeper

The Storekeeper is responsible for the proper receipt, storage, documentation, issuance and monitoring of all hotel stock and supplies, including food items, beverages, cleaning materials, guest toiletries, stationery, maintenance materials and other operational supplies.

Efezi Southsea Nigeria Limited, established in 2009, is a hospitality consultancy firm specializing in providing expert services to small and medium-sized hotels.

We are recruiting to fill the position below:

Job Summary:

• The Storekeeper is responsible for the proper receipt, storage, documentation, issuance and monitoring of all hotel stock and supplies, including food items, beverages, cleaning materials, guest toiletries, stationery, maintenance materials and other operational supplies.
• The successful candidate must ensure accurate inventory records, prevent stock shortages and wastage, maintain proper storage conditions and ensure that all items received and issued are properly documented and authorised.

Duties And Responsibilities: Receiving and Inspection of Goods:

• Receive goods and supplies delivered to the hotel.
• Verify delivered items against approved purchase orders and delivery notes.
• Check the quantity, quality, expiry dates and condition of all items received.
• Reject damaged, expired, substandard or incorrect supplies and report discrepancies.
• Ensure all received goods are properly recorded in the store register.
• Obtain appropriate acknowledgement and signatures for goods received.

Inventory and Stock Management:

• Maintain accurate records of all stock received, issued and remaining.
• Monitor stock levels and report items requiring replenishment.
• Conduct daily, weekly and monthly stock counts as directed.
• Maintain minimum and maximum stock levels to prevent shortages or overstocking.
• Ensure proper stock rotation using FIFO (First In, First Out) and FEFO (First Expired, First Out) principles where applicable.
• Investigate and report stock discrepancies to management.
• Ensure all inventory records are updated promptly.

Issuance and Distribution of Supplies:

• Issue stock only upon receipt of properly authorised requisition forms.
• Ensure all items issued are recorded and acknowledged by receiving departments.
• Monitor the quantity of supplies issued to the Kitchen, Housekeeping, Bar, Maintenance and other departments.
• Prevent unauthorised removal or distribution of hotel stock.
• Ensure issued items correspond with approved departmental requests.
• Maintain proper documentation of all stock movements.

Storage and Store Organisation:

• Ensure all items are properly arranged and labelled.
• Maintain a clean, dry, secure and well-organised store.
• Separate food items, chemicals and other supplies appropriately.
• Ensure perishable items are stored under suitable temperature conditions.
• Monitor expiry dates and remove expired or damaged products.
• Ensure adequate ventilation and protection against pests.
• Maintain proper security of the store and restrict unauthorised access.

Cost Control and Accountability:

• Monitor stock consumption and identify unusual usage patterns.
• Prevent wastage, pilferage, theft and unnecessary stock accumulation.
• Report excessive departmental requests and unusual stock movements.
• Assist the Internal Auditor and Accountant during stock verification.
• Reconcile physical stock with inventory records.
• Report shortages, damages and suspected irregularities immediately.

Documentation and Reporting:

• Prepare daily goods-received and goods-issued records.
• Maintain stock cards, bin cards and inventory registers.
• Prepare weekly and monthly stock reports.
• Maintain purchase orders, delivery notes and requisition records.
• Submit stock reports and replenishment requests to management.
• Ensure proper documentation for audit and management purposes.

Key Performance Expectations (kpis): The Storekeeper will be assessed based on:

• Accuracy of stock records and inventory reports.
• Reduction in stock shortages and unexplained discrepancies.
• Proper documentation of goods received and issued.
• Compliance with authorised requisition procedures.
• Proper storage and stock rotation.
• Reduction in wastage, expired items and pilferage.
• Timely submission of inventory reports.
• Successful stock reconciliation during internal audits.
• Proper organisation and security of the store.

Location: Aba, Abia

• Minimum of OND or HND in Accounting, Business Administration, Purchasing and Supply, Stores Management, Inventory Management or any related discipline.
• Minimum of 1–3 years' experience as a Storekeeper, preferably in a hotel, restaurant or hospitality establishment.
• Good knowledge of inventory management and stock control procedures.
• Understanding of FIFO and FEFO stock rotation methods.
• Ability to maintain accurate stock records and prepare inventory reports.
• Basic computer literacy, particularly Microsoft Excel and inventory management software.
• Good numerical and record-keeping skills.
• Ability to identify stock discrepancies and report irregularities.
• High level of honesty, integrity, accountability and attention to detail.
• Ability to work independently and under minimal supervision.

Key Competencies:

• Inventory and stock management.
• Accurate documentation and record keeping.
• Strong numerical and analytical skills.
• Attention to detail.
• Cost control and stock reconciliation.
• Good organisational skills.
• Computer literacy.
• Integrity and accountability.
• Communication and interpersonal skills.

How to apply Interested and qualified candidates should send their Applications to: (see Apply by email) using the Job Title as the subject of the email.

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