Project Finance Administrator

Genesis Analytics is hiring! We are searching for a meticulous and technically-savvy Project Finance Administrator for our team, based in Johannesburg, South Africa. As the financial engine of our global impact firm, you will manage the end-to-end accounts payable cycle for complex project portfolios. You will be responsible for ensuring that all project suppliers and subcontractors are vetted, compliant, and paid with absolute precision to keep our vital impact work moving. If you are a detail-oriented administrator  who thrives on technical accuracy and wants your work to directly support the mission of unlocking value in the young world—we want to talk to you!

ABOUT GENESIS

In a world undergoing convulsive technological and political change, Genesis partners with key actors to deliver urgent, lasting impact in critical areas. Genesis, an impact consultancy founded, incorporated and headquartered in Africa, has worked in 52 African countries and more than 100 countries globally. Uniquely, Genesis is focused on the Young World - the arc of countries with young populations stretching across Africa, the Middle East, South Asia and parts of Southeast Asia.

Unencumbered by legacy systems, these nations can pioneer innovative models and chart a new path to prosperity. However, converting this potential into developmental gains is not guaranteed. At Genesis, we work alongside local partners to turn this opportunity into shared progress - helping the Young World move faster, more sustainably and on its own terms.

THE GROUP SERVICES PRACTICE – Title in bold, all caps

Genesis Analytics is an African firm with a mission of social change and focus on finding new, measurable solutions to addressing the challenges and opportunities working in the majority world through a localised approach.

Group Services is the business partner of the eight practices that make up Genesis. The marketing communications unit builds the brand of Genesis by creating awareness of its work to prospective clients and new talent, as well as working with our colleagues to build the firm through internal communications.

You will be working with different practice areas – from Health to Human Development, Digital Livelihoods to Financial Services. No two days will be the same, and you will be constantly finding new and creative ways to convey complicated and challenging subject matter to our audiences.

ROLE DESCRIPTION – Accounts Payable Administrator

Reporting to the Project Finance Lead in the Programme Management Unit (PMU), the Project Finance Administrator's responsibility is to provide comprehensive financial and administrative support to the Programme Management Unit (PMU) by managing the end-to-end accounts payable cycle. The Project Finance Administrator ensures that all project suppliers and subcontractors are vetted, onboarded, and paid accurately and on time, while maintaining meticulous project cashbooks to support donor reporting.

KEY REQUIREMENTS AND ROLE RESPONSIBILITIES:

1. Supplier and Subcontractor Management

• Onboarding and Vetting: Collect supplier sheets, BEE information, and payment documents for new subcontractors. Perform debarment checks and call new suppliers for verification.
• System Management: Add new supplier accounts on Intacct and load them onto the banking platform for review and authorization.
• Invoice Processing: Review subcontractor and supplier contracts to monitor allocated budgets. Capture supplier invoices into the system and allocate them to the correct General Ledger accounts.
• Payments and Reconciliations: Prepare payment batches for independent review. Reconcile supplier statements to the age analysis and handle all related queries.
• Documentation: Maintain up-to-date records on the Project Finance Drive, including downloading and saving Proof of Payments (POPs).

1. Project Cashbooks and Payments

• Reconciliations: Ensure all project cashbooks are reconciled every month.
• Transaction Processing: Process staff claims, supplier payments, and sundry expenses.
• Adjustments: Process project reconciliation, correcting journals and prepare bank revaluations at month-end.
• Payment Oversight: Oversee payment requests and the reconciliation of advances against actual receipts and timesheets.

Genesis consultants carry a balanced combination of powerful intellect, strong technical skills, and a consulting character to match.

Successful candidates for roles at Genesis:

• Are passionate, self-motivated problem-solvers
• Value integrity and exhibit ethical behaviour
• Are analytical thinkers and fast learners with an excellent academic record The successful candidates will thrive in a fast-paced environment, enjoy the flexible nature of the job, and like to hit the ground running. You are pro-active and hands-on, with the ability to not only work effectively as part of a team, but also to motivate the team and ensure they can excel.

You are likely to have:

Education:

• A Diploma or Bachelor’s Degree in Accounting, Finance, or Bookkeeping.
• Experience:
• 1–2 years of experience in an Accounts Payable or Finance Administrator role.
• Proven experience in managing high-volume payment batches on corporate banking platforms.
• Experience in a project-based environment or NGO/Donor-funded environment is a plus.
• Technical Skills:
• Software: Proficiency in Sage Intacct (highly preferred) or similar ERP systems.
• Excel: Intermediate to Advanced Excel skills (VLOOKUPs, Pivot Tables) for managing project trackers.
• Compliance: Strong understanding of South African VAT law and "Tax Invoice" requirements.

How To Apply:

• Please follow the online application process on the career portal of the Genesis website, we are unable to accept any e-mailed CVs or applications.
• Your application will primarily be considered for this role. If there are multiple roles that you are interested in, please submit your application for each position.
• Once you have applied via our career portal, you will receive a system-generated confirmation e-mail that your application was received.
• NOTE: Please be advised that uploaded documents / attachments cannot be bigger than 4MB in total, as the system will not accept your application if the uploaded documents exceed 4MB.
• Communication will be with short-listed candidates only - if you do not receive any feedback on your application within 3 weeks, please consider your application unsuccessful.
• Genesis Analytics reserves the right not to proceed with an appointment of any advertised role.
• All appointments will be made in line with Genesis Analytics’ Employment Equity Plan and Transformation Policies.
• At Genesis, we prioritise your privacy by collecting essential personal information for job applications, which is reviewed confidentially by authorised hiring personnel to assess your suitability and communicate with you about your application status.  

Fixed Term Contract: 1 Nov 2026 to 28 Feb 2027